The ACLU of Indiana is seeking an experienced, mission-driven applicant for the position of a Finance and Operations Director. This is a new role, designed for a professional looking for a meaningful opportunity in a proven, growing, and vibrant organization that makes profound differences in the lives of people across our state. The ACLU of Indiana takes pride in our reputation of over 60 years of fighting for the rights of all Hoosiers. And now – with ongoing challenges to civil liberties at the national level and the increased local and state focus of the battles for our rights and our democracy – is a vital time to join us and make a meaningful, positive, and long-term impact on the future of Indiana and the United States.
The American Civil Liberties Union is our nation's guardian of liberty, working daily in courts, legislatures and communities to defend and preserve the individual rights and liberties that the Constitution and laws of the United States guarantee everyone in this country. The ACLU of Indiana is a statewide affiliate of the national ACLU.
The Finance & Operations Director ensures that the organization has the structure and resources necessary to achieve its vision. The Director will help operationalize the organization's culture by creating systems and controls that will ensure efficiency and accuracy around critical finance, operations, and administrative needs. The Finance & Operations Director also participates in setting organizational goals and priorities, implementing a personnel management system, developing and managing the organization's budget. The Finance and Operations Director supervises the Office Manager and reports to the Executive Director. This position will be based in Indianapolis.
Finance & Compliance
- Draft, design and oversee creation of an annual budget and the execution of a budget management plan to ensure all teams meet budget goals, are apprised of their expenditures, and ensure compliant fiscal stewardship of our organization and are driving toward affiliate vision and priorities.
- In collaboration with the Executive Director, establish financial and operating benchmarks, department budgets, program monitoring and reporting standards on an ad-hoc, monthly, and annual basis.
- Develop and implement efficient and thorough internal processes for the collection of useful financial information and other metrics, report regularly on cash flow, and create and maintain mid-to-long term financial models for making management decisions.
- Supervise the work of other finance staff and contractors on all accounting and reconciliation tasks, including compliance with IRS requirements for charitable and social welfare organizations.
- Maintain overall financial oversight for accounts payable, payroll, and credit card systems.
- Oversee and ensure the accuracy of all accounts receivable and accounts payable processes.
- Maintain internal control safeguards for the handling of revenue, recording of expenses, banking, and payment processing.
- Oversee the annual revenue reconciliation with the national office.
- Lead the annual financial audit as the primary liaison with third party auditors and ensure compliance with accounting procedures and policies manual.
- Provide financial reports for the Board of Directors.
Operations, Risk, Management & Personnel
- Set the vision and bar for excellence on all operations-related processes and needs, ensuring that we have best-in-class office space, technology, internal communications, and administrative systems that touch and support staff members and external stakeholders.
- Oversee development of risk management program designed to identify potential threats and develop strategies for minimizing those risks.
- Supervise the maintenance of all contracts, insurance policies, and professional registrations.
- Develop strong operations, logistics, systems, and compliance on the day-to-day level, while also anticipating longer-term needs.
- Support the Executive Director in establishing systems around various personnel goals around equity, retention, and engagement.
- Partner with the Executive Director to create new and relevant personnel policies.
- Perform other duties as assigned.
- Bachelor's degree required preferably in Accounting, Business, or related field
- Experience working in a non-profit or advocacy organization is preferred.
- Strong financial management skills, including experience in budget planning and implementation, and creating, reading, and analyzing financial statements.
- Advanced QuickBooks and Excel experience. Proficiency with office technology and information systems, including online communications, word processing, spreadsheets, and accounting software, as well as the flexibility and willingness to learn new tools, technology, and resources.
- Should possess working knowledge of regulatory standards, including generally accepted accounting principles and non-profit compliance.
- Ability to oversee the processing and calculating of payroll.
- Good understanding of various employee benefit plans (e.g., HSA, & 401K) and their related effect on federal and state payroll tax calculations is a plus.
- Ability to jump from task to task regularly and easily, to prioritize, to stay organized, and to complete assignments under sometimes tight deadlines.
- Strong attention to detail with exceptional organizational, analytical and problem-solving skills.
- Strong verbal and written communication skills, with the ability to communicate complex processes in a clear and concise manner.
- Experience that demonstrates good professional judgment, including the ability to exercise discretion and responsibly handle highly confidential information such as financial statements, personnel matters, and benefits and payroll information.
- Strong interpersonal skills.
- A commitment to diversity and an ability to work collaboratively and successfully with people and organizations regardless of their race, ethnicity, age, gender, sexual orientation, gender identity, gender expression, religion, ability, and socio-economic circumstances.
- Interest in team culture building.
- Unwavering commitment to the mission and goals of the ACLU, including a demonstrated commitment to equity and racial justice.
Are You Ready to Help Lead Us into the Future?
Salary based on relevant experience and skills. Excellent benefits include 10 days paid vacation and 10 paid sick/personal days; medical and dental insurance; life insurance; short-term and long-term disability insurance; 401(k) with matching contribution; employer contribution to Health Savings Account; and, generous paid holidays.
If you are excited about bringing your talents and skills to the ACLU-IN, send a cover letter, resume, and three professional references to:
Please put "Finance and Operations Director" in the subject line.
Your letter should explain ways in which you satisfy the skills and qualification specified above. We also invite applicants to include in their letter how their background and/or experiences could contribute to the diversity, cultural vitality, and perspective of our staff and our work.
Applications will be reviewed as received. Candidates are encouraged to apply immediately.
The ACLU is an equal opportunity/affirmative action employer and encourages applications from all qualified individuals without regard to gender, gender identity or expression, race, sexual orientation, color, age, national origin, marital status, citizenship, disability, criminal history, and veteran status.